Frequently Used Forms

Below you will find the most commonly requested forms. Download and print the form you need, fill it out, and fax (253-838-9445) or email it to us (research@researchinc.net). If you do not find the form you are looking for, please contact us at 253-838-9545.

Jurisdictions Searched

Jurisdictions We Search When Doing a Criminal Background Check

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Jurisdictions We Search When Doing a Sex Offender Search

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Jurisdictions We Search When Doing an Eviction Search

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Why Should You Use a Professional Background Research Company? 

Transparency – Professional screening companies conduct business in way that follows the Fair Credit Reporting Act as well as the laws operating in your state.

Accuracy – Professional background screeners have a variety of tools at their disposal in the search for criminal histories and evictions. This is especially important for consumers with common names. We are able to match records to your applicants with a combination of identifies including social security number, date of birth, alias names, driver’s license numbers and past addresses so ensure that you obtain the most accurate information possible.

Consumer Protection –  Applicants are protected by state consumer protection and privacy laws as well as the Federal Fair Credit Reporting act.  Violation of these laws can result in fines and jail time.  Professional Background screening companies can help you stay compliant with these laws.

Efficiency –  Professional screening can often get you faster response times, thereby reducing the time employers and landlords take to approve applicants. 

What Are Your Responsibilities When You Request a Background Check?

When you use consumer reports to make decisions about your applicant’s federal and state laws require that you take important compliance steps.

 

If you would like to see a complete text of the “Obligations of Users” please download the PDF below.

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Landlords and Property Managers

  • Give your applicant a copy of the criteria you will require from a qualified applicant.  This should include income and credit qualifications as well as things like pet policies, smoking policies and waterbed policies.  Contact us if you need a sample of what this might look like.
  • If you plan on obtaining a credit report, employment verification or landlord reference obtain written permission from your applicant to obtain the report.
  • When you’re done using a consumer report, you must securely dispose of the report and any information you gathered from it. That can include burning, pulverizing, or shredding paper documents and disposing of electronic information so that it can’t be read or reconstructed.
  • Check your state to verify that you are complying with any additional statues.

 

Employers

  • Tell the applicant or employee that you are going to obtain a consumer report on them and that the consumer report may be used for decisions related to their employment. This notification must be in writing and cannot be part of an employment application. 
  • Get written from the applicant or employee to obtain the report.  This may be part of the document that you gave the employee or applicant to inform them that you planned on obtaining a consumer report.
  • Tell the employee or applicant if you plan on obtaining an Investigative Consumer Report on them. Investigative consumer reports are interviews concerning a person’s character, general reputation, personal characteristics and lifestyle.  
  • Get Written Permission from your employee or applicant if you plan on obtaining an investigative consumer report on them.
  • Pre-adverse and Adverse Action notifications must be given to the employee applicant it adverse action is taken based on a consumer report.  You must include a copy of the consumer report you relied upon and “A Summary of Your Rights Under the Fair Credit Reporting Act”. After you have decided to take adverse action, you must give the applicant or employee a notice of the fact. It must include the name, address and phone number of the consumer reporting company that supplied the report. You must include a statement that says that the consumer reporting agency that supplied the report did not make the decision for the adverse action and cannot give specific reasons for it. The statement must include a notice that the applicant or employee has the right to dispute the accuracy or completeness of any information in the report.  
  • When you’re done using a consumer report, you must securely dispose of the report and any information you gathered from it. That can include burning, pulverizing, or shredding paper documents and disposing of electronic information so that it can’t be read or reconstructed.
  • Check your state to verify that you are complying with any additional statues.

Your Rights Under the FCRA

The Federal Fair Credit Reporting Act (FCRA) is the law that gives you, the consumer certain rights when landlords or employers are running background reports on you that include your credit report in their decision making process. It is designed to make sure that your report is accurate and remains private. It is also there to make sure that you are treated fairly.

Your basic rights:

  • You have the right to receive a copy of your credit report.
  • You have the right to file a dispute if you think there is an error in your report.
  • You have the right to have your file corrected if there is any inaccurate information in it.
  • Identity theft victims and people on active duty with the military have additional right under the FCRA.

 

If you would like to view the Official FTC Summary of Rights please click on download PDF.

Download PDF

 

  • Anyone obtaining your credit report must have written permission to obtain it.
  • Anyone obtaining your credit report must have permissible purpose for obtaining it.
  • You have the right to know why someone denies your application.
  • You have the right to know the name and the address of the company that provided your credit report.

Getting a Copy of Your Credit Report

An amendment to the FCRA requires each of the nationwide credit reporting companies Equifax, Experian, and TransUnion to provide you with a free copy of your credit report once every 12 months. To acquire your report you can go https://www.annualcreditreport.com/index.action or call 1-877-322-8228.

 

They will ask you to provide your name, address, Social Security number, and date of birth. If you have moved in the last two years, you may have to provide your previous address. To maintain the security of your file, each nationwide credit reporting company may ask you for some information that only you would know, like the amount of your monthly mortgage payment.

Disputes Related to Your Report

If you have a question about something in the Report compiled by Rental Research Inc. or Background Research, Inc., please call us at 253-838-9545 or 1-800-654-4936. You may also email us at research@researchinc.net.

 

Credit Bureau Contact Information

Rental Research obtains credit information from TransUnion. To contact them you may call 800-888-4213.